Want to know not only what Contacts can do and how the app works?
Then you're in the right place! On this page we present the latest functions with each release.
New since March 2025
Integration via Teams, Outlook, and Microsoft 365 Copilot
With Contacts by XPhone, you can now manage and access your contacts efficiently across your preferred Microsoft applications. Whether you're collaborating in Teams, scheduling in Outlook or leveraging the intelligence of Microsoft 365 Copilot – your contacts are now connected and synchronised across all platforms.
Experience the convenience of unified communication with this latest update!
Seamless Contact Synchronization Across All Devices
With our latest feature, you can now effortlessly maintain a unified contact list across all your devices. Simply activate this convenient function in your settings to keep your favourite and recently added contacts up to date and accessible – wherever you are.
Discover Our New Data Source Integrations
Enhance your Microsoft 365 experience with seamless access to contacts from your mailbox and shared mailboxes. These integrations ensure efficient contact management and improved connectivity across all your Microsoft applications.
New since December 2024
More information about your contacts
Contacts by XPhone now gives you even more insight into your contacts. You’ll receive additional details on calls, emails and other key information – all in one place.
Sort by first name or surname
Prefer to see your contacts sorted by first name or last name? From now on, the choice is yours.
Basic functions
Find contacts
Once you have opened Contacts by XPhone, you can search for a variety of
characteristics.
Particularly helpful: the search terms can be combined as desired (e.g. last
name + company):
- First name
- Last name
- Company
- Department
- Email address
- Phone number
Not satisfied with standard search? Use prefixes to find contacts
even more specifically!
- Put a dot (.) before the search term to search public directories.
Example: .Taxi Munich - Put a minus sign (-) before the search term to exclude it from the
search.
Example: Ventureprise -Sales
Start MS Teams calls & chats
Once you've found the contact you're looking for, you can start MS Teams calls and chats or open an email directly from the contact card. Just click the corresponding icon.
Please note: these options require an email address. The icons will only be active if an email address is saved in the contact.
Start phone calls
If one or more phone numbers are stored for a contact, you have even more ways to get in touch. Simply click the phone icon next to the desired number to start a call.
How the call is initiated depends on your personal configuration.
If Microsoft Teams PSTN telephony is enabled for you, the call will be placed via Teams.
Alternatively, calls can be made using a third-party telephony application. In this case too, a simple click on the icon is all it takes to launch the call via the external application.
Remove contacts & "Last contacted"
A contact appears under “Recently Contacted” as soon as you perform an action such as “Send Email” from their contact card – giving you quick access when you need it.
If needed, you can remove contacts from the list via the menu.
Favourites
Have contacts you communicate with most often? Use the menu to easily mark any contact as a "Favourite".
Your favourites are listed at the top of your Contacts page – so you can start a chat or MS Teams call in no time.